---
title: Annotating Files
description: "**Objective**: In this video and/or step by step walkthrough, you'll learn how to view asset text and annotate files for an uploaded file [https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2021/12/5.-Annotating-Files.mp4](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2021/12/5.-Annotating-Files.mp4) #### Access File Manager Screen Login to the [**Administrative Portal**](https://vectortakeostg.wpenginepowered.com/support/knowledgebase/how-to-login-to-vector/) of the Vector Application Click on…"
url: "https://vectortakeoff.com/support/knowledgebase/annotating-files/"
updated: "2022-05-12"
category: File Manager
tags:
  - annotate file
  - file manager
---

# Annotating Files

**Objective**: In this video and/or step by step walkthrough, you'll learn how to view asset text and annotate files for an uploaded file

      [https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2021/12/5.-Annotating-Files.mp4](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2021/12/5.-Annotating-Files.mp4)

#### Access File Manager Screen

Login to the [**Administrative Portal**](https://vectortakeostg.wpenginepowered.com/support/knowledgebase/how-to-login-to-vector/) of the Vector Application

Click on the **VECTOR**drop-down and click **Bid Preparation Manager**

Click on the **Bid** you would like to work on

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2021/12/Screenshot_61.jpg)

Click the **File Manager** button

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2021/12/Screenshot_70-e1640183555760.jpg)

#### View Asset Text Document

Hover over an uploaded file that includes **Text**; represented with a **"T" icon**

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_34-e1641311900689.jpg)

Click the **Open Asset Text** button to view the text included within the file

Use the scroll bar on the right-hand side or bottom to view additional information within the file

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T110033.305.png)

#### Annotate a File - Option 1

Hover over a file, then right click

Click **Annotate**

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_35.jpg)

#### Annotate a File - Option 2

Click the **Open in** **Image Annotator **button

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_36.jpg)

Either option will take you into the **Image Editor** for the selected file

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_37-e1641312827796.jpg)

#### Docking the Toolbar

Click the settings button to the right of **Annotate**

You may choose to dock (or move) your toolbar to the **Left** or **Right** side of your screen

If you click the **Floating** option, you will have the ability to click and drag your toolbar anywhere on the page

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T112004.141-e1641313245929.png)

#### Hide Label

Click the **Hide Label** button and the toolbar text will no longer be visible

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T112303.066.png)

#### Zoom In on Image

**Option 1:**

Hover your mouse over the area of the image you would like to zoom

Scroll your mouse wheel forward to zoom in, backwards to zoom out

**Option 2:**

Click the **Zoom button** on the toolbar

Left click and drag over the perimeter of the area of the image you would like to zoom

Click **Fit to Screen** on your toolbar to return to the default zoom setting

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T112808.809-e1641313992606.png)

#### Pan Your Image

**Option 1:**

While zoomed in, click and hold mouse scroll wheel and drag to pan in any direction

Release your left mouse button and you will be returned to the select mode

**Option 2:**

Click on the **Pan** button on the toolbar

Your cursor will turn into a hand and allow to left click, hold and drag to pan in any direction

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_38-e1641314605969.jpg)

To exit the Pan feature click the Select button on the toolbar or right click on your mouse

#### Entering Full Screen Mode

Click the **Fullscreen** icon on your toolbar

To exit the Fullscreen mode, click the Fullscreen icon again or click the ESC key on your keyboard

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_39.jpg)

#### Navigate the Image

**Move the image Left to Right**

Left click and drag the toolbar at the bottom of the screen

You can also accomplish this by holding the Shift key on your keyboard and scrolling your mouse wheel up or down

**Move the image Up and Down**

Left click and drag the toolbar on the right- hand side of your screen

You can also accomplish this by holding the CTRL key on your keyboard and scrolling your mouse wheel up or down

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T120022.140-e1641315778591.png)

#### Secondary Toolbar

**Option 1: Define a Color**

Click on the button, then choose a base color

To change the hue of the color, click and drag your cursor until you find the hue you would like

Hit **Enter** to close

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_40.jpg)

#### Adding Text to an Image

Click the **Text** button

Left click on your image where you would like the text to be placed

Type your text

Left click outside of the text box to finish the box

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_41-e1641316763316.jpg)

#### Add a Default Stamp

Click on the **Stamps** button where **Approved** and **Rejected** are defaults

Left click one of these options

Click your cursor within the image where you would like to place the stamp

Click the **ESC** key to remove the stamp from hover

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_43-e1641318368958.jpg)

#### Create a New Stamp

Click on **Add Stamp**

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T125011.984-e1641318639695.png)

Type in a name for your stamp in the **Text** box

Choose a **Color** for the font

Add an external website link in the **Link** box (optional)

Click **Confirm** to add to your list of stamps

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T125603.175.png)

#### Delete a Stamp

Click on **Stamps**

Click the **Trash Can** icon

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_44.jpg)

#### Draw and Customize a Line

Click on the **Line** icon

On the secondary menu, click on the first option to change the line color

Then hit enter

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_45.jpg)

On the secondary toolbar, the second option defines a color for the optional arrowhead

Choose your color, then click Enter

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_46.jpg)

On the secondary menu, the third option allows you to change the line style

Choose from:  Normal line segment, Single sided arrow or Double sided arrow

Choose **Line Segment**

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_47.jpg)

#### Thickness & Opacity of the Line

On the first slider, click and drag up or down to change the thickness

On the second slider, click and drag up or down to change the opacity (transparency)

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T135823.420.png)

#### Draw & Place Your Line

Hover your mouse on the image where you would like the line to start

Left click and drag, then left click again where you want your line to end

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T140259.679.png)

#### Change the Line Style

Change the **Line Style** to single arrow

Repeat the steps above

Note: The arrowhead reflects the secondary color you chose on the toolbar

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T140859.652.png)

#### Change the Thickness & Opacity of the Line

Click to choose the **double arrow line**

Adjust both the **thickness** and **opacity** based on the previous steps

Draw your double headed arrow that reflects the different thickness and opacity

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-04T143022.517.png)

#### Draw a Highlight

Click on the **Highlight** button

On the secondary menu your options include:

- First color option - Changes the area fill for the highlight
- Second color option - Defines the perimeter lines for the highlighted area
- First slider - Update the thickness of the perimeter lines
- Second slider - Controls the opacity of the fill

After making all of your selections, hover your mouse over where your highlight will begin, left click, hold and drag over the entire area you would like to highlight

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_48-e1641325477575.jpg)

#### Select an Annotation

Click on the **Select** button, then click on an **Annotation**

A new menu will appear that allows you to make changes to the annotation

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_49.jpg)

To make changes to multiple annotations at one time, select them by left clicking and dragging to draw a lasso around all of the annotations

#### Reflect Horizontally

Reflect horizontally over its axis by selecting the **Reflect Horizonta**l button

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_50-e1641326241448.jpg)

#### Reflect Vertically

Reflect vertically over its axis by selecting the **Reflect Vertical**tool

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_51-e1641326389535.jpg)

#### Copy an Annotation

Click the **Copy** button to create a duplicate of the selected annotation

Hit the **ESC** key on your keyboard to exit the copy mode

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_52.jpg)

You can also hit **Copy** on the **Annotations** toolbar and follow the same steps above

#### Rotate an Annotation - Option 1

Click on the **Annotation** to select it

Click the **Rotate** button

Drag your mouse to rotate right or left

Left click your mouse to stop the rotation feature

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_53-e1641394448656.jpg)

#### Rotate an Annotation - Option 2

Click the **Rotate Text Box**

Choose from defaults of 45 or 90 degrees, or type in a specific degree of rotation and click the **+ or -** sign to rotate the annotation

Left click to exit the context menu for this annotation

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_54-e1641394854100.jpg)

#### Context Menu for Text Box

Click on a **Text Box** to select it

The Context Menu is the same as the previous annotation, with the exception of the **Link** button

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_55-e1641395220697.jpg)

Click the **Link Button**

Type a **URL** into the box

Click **Save**

Your URL will now be save to the selected Text Box

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-05T100908.090.png)

Click on the Open Website button to text your new link

Click on the **File Tab**

Click in the **Drop down** box

Select your **File**, then click **Save**

The linked asset (file) will appear in the list

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_56.jpg)

Click the Open File button and the Image Editor for the file you linked will open

### Delete Annotations

Select the annotations you would like to delete by clicking to select or if you choose to delete multiples, click and drag to select more than one

Click **Delete** on the Annotate toolbar or hit the delete key on your keyboard

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_57-e1641396088867.jpg)

#### Undo or Redo an Action

To **Undo** or **Redo** a previous action, click the corresponding keys on the toolbar

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot-2022-01-05T102559.380-e1641396472744.png)

#### Crop an Image

Click the **Crop** icon on the toolbar

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_58-e1641396841790.jpg)

Left click and drag around the area you would like to crop

Left click to release and your **Crop Toolbar** will now be visible

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_59-e1641397022297.jpg)

Click the **Crop** button

In the text box that appears, type in a name for your cropped image

Click **Save**

You will automatically be taken to the **Image Editor** for the cropped file

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_60-e1641397212742.jpg)

#### Return to File Manager

Click the **Back** button on the toolbar

![](https://vectortakeostg.wpenginepowered.com/wp-content/uploads/2022/01/Screenshot_61-e1641397503843.jpg)